ACRA Business Profile: A Singaporean Guide

In the business world, knowledge is power and access to the correct information is critical to navigating the complex landscape of corporate regulations and procedures. When doing business in Singapore, […]

May 20, 2023

ACRA Business Profile

In the business world, knowledge is power and access to the correct information is critical to navigating the complex landscape of corporate regulations and procedures. When doing business in Singapore, one fundamental document you need to be familiar with is the Accounting and Corporate Regulatory Authority (ACRA) business profile.

Brief Overview of ACRA Business Profile

The ACRA business profile is an official document Singapore’s Accounting and Corporate Regulatory Authority issued. This profile serves as a snapshot of a company’s key information as registered under the Singapore Companies Act. It includes data such as the Unique Entity Number (UEN), date of incorporation, business activities, and shareholder details, among other crucial details. This information is accessible to the public and serves as a primary reference for verifying a company’s legal and operational status in Singapore.

The Importance of an ACRA Business Profile

An ACRA business profile carries significant weight in the Singapore business landscape. Firstly, it acts as an authentic source of information, pivotal in building trust among stakeholders, including customers, suppliers, investors, and financial institutions.

Secondly, it plays a crucial role in business transactions. Whether entering into a contract, applying for a business loan, or conducting due diligence for a potential investment or partnership, the ACRA business profile is often the go-to document for verifying a company’s legitimacy and operational status.

Furthermore, it serves as a tool for maintaining regulatory compliance. Regularly updating your ACRA business profile ensures that your company adheres to the statutory requirements of Singapore’s corporate governance framework. Consequently, it helps you avoid unnecessary penalties and maintain a good standing with regulatory authorities.

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What is ACRA Business Profile?

For businesses operating in Singapore, one critical document that guides their legal and operational procedures is the ACRA Business Profile.

Definition of ACRA Business Profile

The ACRA Business Profile is an official extract issued by the Accounting and Corporate Regulatory Authority (ACRA) of Singapore. It provides a comprehensive summary of a company’s registration details, as maintained in ACRA’s official public register. This document is often required for legal proceedings, business transactions, and verification purposes.

Information Included in an ACRA Business Profile

An ACRA Business Profile encapsulates key information about a company. The details include:

  • Unique Entity Number (UEN): The identification number issued by ACRA upon company registration.
  • Company Name: The officially registered name of the company.
  • Date of Incorporation: The date when the company was officially established.
  • Principal Business Activities: A summary of the primary activities that the company is involved in.
  • Registered Address: The official address of the company as per ACRA’s records.
  • Shareholder Details: Information about the company’s shareholders, including their names and share allocation.
  • Director Information: Details about the company’s directors, including their names and positions.
  • Company Secretary Details: Information about the company secretary, including their name and appointment date.
  • Company Type: The legal structure of the company (e.g., private limited, public limited, partnership, etc.).
  • Financial Year End: The end of the company’s financial year.

How is ACRA Business Profile Created?

An ACRA Business Profile is created when a company is officially registered with ACRA. During the registration process, the company is required to provide all the necessary information, including its proposed name, principal business activities, registered address, and details of its shareholders, directors, and company secretary.

Once this information is verified and approved, ACRA issues the company with a UEN and creates its business profile in the official public register. The company can then purchase its business profile through ACRA’s online portal, BizFile+. Note that ACRA regularly updates the business profile as and when companies file changes to their registered information.

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How to Obtain an ACRA Business Profile

The process of obtaining an ACRA Business Profile can be straightforward, especially if you know what steps to follow.

Overview of the Procurement Process

The ACRA Business Profile is accessible to any member of the public and can be purchased through ACRA’s online portal, BizFile+. This system manages all transactions with ACRA, from the registration of a new company to the procurement of business profiles. An important note is that the most updated information can only be guaranteed when the business profile is purchased directly from ACRA.

Step-by-step Guide to Buying an ACRA Business Profile

Here’s a step-by-step guide on how to buy an ACRA Business Profile:

  1. Visit the BizFile+ homepage.
  2. Click on the “Buy Information” button on the menu.
  3. Under the “Business Information” section, click on “Business Profile”.
  4. Input the UEN or company name in the search box and hit “Search”.
  5. Once the company’s details appear, confirm that they are correct.
  6. Click on the shopping cart icon to add the business profile to your cart.
  7. Proceed to the checkout and make the payment. The standard fee for a business profile is SGD 5.50. Please check the latest fee on the BizFile+ website.
  8. After the payment is confirmed, the business profile will be sent to your specified email address as a PDF document.
Buy Acra Business Profile

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Accessing and Verifying Your ACRA Business Profile

Once you have purchased the ACRA Business Profile, you can access it via the PDF document sent to your email.

To verify the authenticity of the document, you can scan the QR code present on the PDF or follow the verification URL provided on the document. Additionally, it’s important to ensure that the document has an OA number for verification. Remember, all genuine ACRA Business Profiles will contain these elements for verification purposes.

With this, you should have a good understanding of how to purchase and verify an ACRA Business Profile.

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The Significance of an ACRA Business Profile

The ACRA Business Profile is not merely a collection of a company’s details but serves as a valuable tool for business operations and management. Its significance extends beyond the realm of corporate compliance, affecting every facet of a company’s operations.

Legal Implications

From a legal perspective, the ACRA Business Profile is an authoritative document attesting to a company’s official registration and legal status in Singapore. It carries weight in legal disputes, demonstrating the company’s legitimacy and providing critical information on its business structure, shareholders, directors, and company secretary. Moreover, regular updating of a company’s ACRA Business Profile ensures compliance with Singapore’s stringent corporate laws, helping to avoid potential legal issues and penalties.

Business Operations and Management

For business operations and management, the ACRA Business Profile is an essential resource. It provides an overview of the company’s structure and principal activities, aiding in strategic planning, decision-making, and performance analysis. When considering business expansions, partnerships, or transformations, management can refer to the business profile to understand the current state of the company and inform their decisions.

Stakeholder Relations

In terms of stakeholder relations, the ACRA Business Profile plays a significant role. Stakeholders, including investors, customers, and suppliers, often turn to the business profile for reliable information about the company. A transparent and updated ACRA Business Profile can instill confidence in these stakeholders, enhance the company’s reputation, and foster stronger relationships. For investors, it is especially crucial as they rely on the business profile for due diligence before making investment decisions.

In conclusion, the ACRA Business Profile is an invaluable tool that underpins many aspects of a business’s operations, legal compliance, and stakeholder relations. Its importance is evident in the way it shapes and influences the business landscape in Singapore.

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Understanding the Components of an ACRA Business Profile

An ACRA Business Profile serves as a summary of a company’s pertinent details. Let’s delve into some of the key components that make up this crucial document.

UEN and Date of Incorporation

The Unique Entity Number (UEN) is a unique identifier assigned by ACRA to every business entity registered in Singapore. It is the primary means by which the government identifies businesses and is required for all forms of business communication with the government. The Date of Incorporation signifies when the company was officially registered and started its operations. Both of these components act as foundational elements of the business profile.

Principal Activities

This section outlines the company’s main business operations, defined according to the Singapore Standard Industry Classification (SSIC) codes. These codes represent the categories of business activities that the company engages in and provides a snapshot of the company’s core competencies and focus.

Shareholder’s Information

The Shareholder’s Information section contains details about the company’s shareholders. It lists their names, the number of shares they hold, and the proportion of total shares that this represents. This section can offer insights into the company’s ownership structure and potential influence dynamics within the organization.

Other Essential Data

Other essential data included in an ACRA Business Profile consist of information about the company’s directors, company secretary, registered address, and company type (e.g., private limited, public limited). It also provides data on the company’s financial year-end, which determines when the company must submit its annual returns and financial statements.

In summary, the components of an ACRA Business Profile provide a comprehensive picture of a company’s structure, operations, and ownership, making it a valuable resource for a range of stakeholders, including potential investors, business partners, and regulatory bodies.

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Navigating the ACRA and Bizfile Platforms

To obtain an ACRA Business Profile, one must navigate through the Bizfile+ platform, ACRA’s online filing and information retrieval system. Here’s a closer look at this platform and how you can use it for procuring the ACRA Business Profile.

Introduction to Bizfile Platform

Bizfile+ is ACRA’s comprehensive online portal for all business transactions, including company registration, annual filing, purchase of business information, and more. The portal provides a seamless interface for businesses and individuals to interact with ACRA without needing to visit their office physically. The system is designed to be user-friendly and intuitive, with clear navigation menus and guidance at every step.

How to Utilize Bizfile for ACRA Business Profile

Utilizing Bizfile+ to obtain your ACRA Business Profile is a simple process. Here’s how you can do it:

  1. Log into Bizfile+ using your SingPass ID or CorpPass (for corporate entities).
  2. Once logged in, navigate to the “Buy Information” option from the homepage.
  3. Select “Business Profile” from the dropdown menu.
  4. In the search bar, enter the UEN or name of the company whose business profile you wish to obtain.
  5. Once the desired company appears in the search results, click on the “Add to Cart” button.
  6. Review your cart and proceed to payment.
  7. Upon successful payment, the ACRA Business Profile will be sent to your email as a PDF document.

Remember, an ACRA Business Profile is a public document, which means any person, not just the company’s officers, can buy it. So whether you are a business owner wanting to ensure your company details are up to date, or an interested party conducting due diligence, the Bizfile+ platform is your go-to source for obtaining an ACRA Business Profile.

The Role of ACRA Business Profile in Business Compliance and Corporate Governance

The ACRA Business Profile is an essential tool for business compliance and effective corporate governance. Here’s a look at its role in these two key areas.

Ensuring Compliance with ACRA

Compliance with ACRA regulations is mandatory for every business entity operating in Singapore. ACRA sets guidelines that companies need to adhere to, and the ACRA Business Profile plays a significant part in ensuring compliance. This document confirms that a company has been duly registered and is in good standing with ACRA.

Moreover, the regular updating of a company’s ACRA Business Profile is an act of compliance in itself. ACRA regulations mandate companies to update their business profile whenever there are changes in their information, such as change of company address, change in business activities, or changes in company officers. Failure to update these changes with ACRA can result in penalties.

How ACRA Business Profile Aids in Corporate Governance

In the context of corporate governance, the ACRA Business Profile serves as an authentic source of information about a company’s structure, operations, and key officeholders. This transparency helps in decision-making, performance monitoring, and risk management, which are crucial aspects of corporate governance.

For instance, shareholders can use the business profile to verify the company’s information, track changes in company ownership, and monitor the appointment and resignation of directors. Similarly, directors can use it to understand their fellow board members and make informed decisions.

Furthermore, the ACRA Business Profile can be a useful tool for ensuring accountability. By making company information publicly accessible, it puts pressure on companies to act responsibly and uphold their legal and ethical obligations.

In essence, the ACRA Business Profile plays a pivotal role in maintaining compliance with ACRA regulations and promoting sound corporate governance practices. Its significance is underpinned by its utility in transparency, accountability, and informed decision-making.

Conclusion

Recap of Key Points

Throughout this guide, we have extensively discussed the ACRA Business Profile. We defined what it is and explored its components, which include the Unique Entity Number (UEN), Date of Incorporation, Principal Activities, and Shareholder’s Information, among others. We also discussed the process of obtaining and verifying this profile via the BizFile+ platform.

Importantly, we highlighted the critical role of the ACRA Business Profile in various aspects of a company’s operations. From legal implications and business operations to stakeholder relations and corporate governance, we explored how this document impacts different facets of business administration.

Importance of Keeping Your ACRA Business Profile Updated

As a final note, it’s important to remember the significance of keeping your ACRA Business Profile up to date. Any changes in your company’s information should be promptly reported to ACRA and reflected in the business profile. Not only does this ensure legal compliance with ACRA’s regulations, but it also fosters transparency and trust with stakeholders.

Moreover, an updated business profile gives a more accurate representation of your company’s current state, making it a more reliable tool for decision-making and performance monitoring.

In conclusion, the ACRA Business Profile is more than just a document—it is a crucial element of your company’s identity and operations. Therefore, understanding it and keeping it updated should be a priority for every Singaporean company.

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